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Protecting Sensitive Data

JHBox adheres to the highest industry standards for security at every level and commits extensive resources to the design, implementation, monitoring, and maintenance of its security infrastructure. Box: Security Leadership in the Cloud.

Understanding Folder Permissions

Roles determine what actions users can take.  Following is a visual for the possible actions for each role.

Set the Appropriate Folder Security Settings for Protecting Sensitive Data

How to configure your settings:



  • Only Owners and Co-owners can send collaborator invites: Restrict the ability to invite collaborators to only Owners and Co-Owners. This is the single most important choice for securing your files and folders. Only individuals who own the content should be in full control of who is able to access the content.
  • Restrict collaboration: This option determines whether or not to collaborate externally. We do not have a recommendation on whether or not to collaborate externally. It is your responsibility to share data with only those who should have access to the data.

  • Hide Collaborators: We do not recommend hiding collaborators as it is more secure to know exactly who has access to files and folders.

  • Disable commenting for this folder: As sharing and collaboration is the goal of using Box, we do not recommend disabling the ability to comment on folders. Keep in mind that all roles (except Uploader role) has the ability to view comments.

Using Folder Tags

While Tags do not protect folders or the content in the folder, they are a way to visually indicate that the folder is secure for sensitive data. Use the drop-down menu or the right-click menu and choose Add/Edit Tags.


A new window will open.  Users can add or edit the desired name of the Tag.